Why do we collect personal information?
The Grimsby Institute Group (The Institute) collects and processes personal data relating to its potential learners to meet its statutory obligations as an FE College. The Group is committed to being transparent about how and why it collects and uses that data and to meeting its data protection obligations.
The Grimsby Institute Group consists of: – Grimsby Institute, University Centre Grimsby, Skegness TEC, Scarborough TEC, Career 6, The Academy Grimsby, Learning Centres and Modal Training.
What personal information does the organisation collect?
To effectively process your application, The Institute collects personal data under GDPR Article 6f (legitimate interest) and Article 9g (Public Interest) to meet our legal obligations with the Education, Skills Funding Agency (ESFA) and Office for Students (OfS). The data is also necessary for The Institute to carry out its public task to provide education and training.
How is this collected and stored?
Information is collected directly from yourself via an application form. Data will be stored in a range of different places, including the student information management systems, on paper in stored secure places, or on electronic documents within a secure network.
The documents will be kept whilst you with The Institute or for a period of 6 months from the date the application form is signed when we would contact you to update the information or destroy it.
If you are successful this information will be transferred to your record and an updated Privacy Statement will be issued.
Who has access to data?
Your information will be shared internally, including with any Group staff who need the data to provide services to the learner.
What rights do you have?
As a data subject, you have a number of rights. You can: access and obtain a copy of your data on request; require the organisation to change incorrect or incomplete data; require the organisation to delete or stop processing your data, for example where the data is no longer necessary for the stated purposes of processing; object to the processing of your data where the organisation is relying on its legitimate interests as the legal ground for processing. The college will only use “legitimate interests” as grounds for processing in a very few situations. For full information regarding the Group GDPR policies please visit http://www.grimsbyinstitutegroup.co.uk/grimsby-institute-group-policies.php or speak to a member of staff.